How to Automatically Create Dataset Records from Google Drive using Zapier

Introduction

Managing a large amount of data can be a daunting task, and manually inputting each record can be time-consuming. Fortunately, there are tools available to automate this process. In this tutorial, we will discuss how to automatically create dataset records from Google Drive using Zapier.

Creating a Dataset and Understanding Dataset Records

Before setting up the Zapier integration, you will need to create a dataset in ChatBotKit. A dataset is a collection of data that is organized in a specific way. In ChatBotKit, you can create datasets to store information about specific domain knowledge such as FAQs, tutorials how to get certain things done, customer support templates, etc.

To create a dataset in ChatBotKit, follow these steps:

1. Log in to your account and click on the "Datasets" tab.
2. Click the "Create Dataset" button.
3. Enter a name for your dataset.

Once you have created your dataset, you can start adding records. A dataset record is a single entry in your dataset that contains information about a specific item or object. For example, if you created a dataset to store frequently asked questions, each record would contain the details for one question / answer pair.

To add a record to your dataset in ChatBotKit, follow these steps:

1. Click on the dataset where you want to add the record.
2. Click the "Create Record" button.
3. Enter the information for the record in the fields provided.
4. Click "Create" to add the record to your dataset.

By automating dataset record creation using Zapier, you can save time and increase productivity. Instead of manually adding records to your dataset, you can automatically import data from Google Drive files. This ensures that your data is always up-to-date and accurate, without the need for manual data entry.

Setting up Zapier Integration

To get started, you will need to create an account with Zapier if you don't already have one. Once you have logged in, click on the "Make a Zap!" button. Next, select Google Drive as the trigger app and choose the "New File in Folder" trigger.

After selecting the trigger, you will need to connect your Google Drive account to Zapier by following the prompts. Once your account is connected, you will be asked to choose the folder that you want to monitor for new files.

Record Import Action on ChatBotKit Dataset

Now that you have set up the trigger, you can perform the "Record Import" action on ChatBotKit dataset. To do this, select ChatBotKit as the action app and choose "Record Import" as the action.

You will need to connect your ChatBotKit account to Zapier by following the prompts. Once your account is connected, you will be asked to select the dataset where you want to import the records.

Next, you will need to map the “File” field in the dataset to the corresponding “File” fields in the Google Drive file. This will ensure that the data is imported correctly. Once you have mapped the fields, you can test the action to ensure everything is working correctly.

Benefits of Automating Dataset Record Creation

Automating dataset record creation can save you time and increase productivity. With this Zapier integration, you can ensure that new files added to your Google Drive folder are automatically imported into your ChatBotKit dataset. This eliminates the need for manual data entry, which can be prone to errors.

Conclusion

In conclusion, automating dataset record creation from Google Drive using Zapier is an easy and efficient way to manage your data. By following the steps outlined in this tutorial, you can set up the integration in just a few minutes and start importing records automatically. This will save you time and increase productivity, allowing you to focus on other important tasks.

NOTE: The ChatBotKit Zapier integration is currently in beta. You can join the Zapier beta program by signing up here.